Cascade SIGGRAPH Board Meeting
May 19, 2006
 
Minutes by Fran Zandonella
Please send all corrections to Fran Z.
 
 
Location
Lucky Lab, 1945 NW Quimby St. in Portland
Time: 12:30p - 2:00 pm
 
 
Attendees
Jeff Borg, Demetra Gilmore Arnett, Andrew Dennis, Fran Zandonella, Herc Silverstein
 
 
Minutes
Minutes from April (4/21/06) were not approved.
 
 
Old Business
 
Logos 
Demetra brought some logos for the Board to look at. We picked 2 that we liked, but they needed 
some changes. Demetra will ask the creators to re-work them and re-present them. We need a logo 
by July 1st to be put onto our new business cards.
* Demetra will ask the finalists to re-work their logos and re-submit them. She will email the 
new logos to us after she gets the new versions.
 
SIGGRAPH 2006 Conference
Demetra says she probably will not be able to go.
 
Future SIGGRAPH Conference in Portland
Jeff contacted Fran McCafee to get the site selection requirements from SIGGRAPH. He has passed 
the requirements on to the POVA (Portland Oregon Visitors Association). SIGGRAPH requires 5,000 
available hotel rooms and Portland has 3,500. However, there may be more than 3500 in the Portland 
area when you count hotel rooms in nearby cities like Vancouver, Beaverton, etc.
 
Business Cards
Demetra will look into finding a good place to get business cards. We will get them after the 
elections (early July) so we will have them before SIGGRAPH.
* Demetra will send the Board email with the cost quotes for getting business cards.
 
 
New Business
Bylaws
With the upcoming elections, the Board decided to review the Bylaws. After the review, it was noted 
that there are some bylaws that we were not acquainted with, and some bylaws that need revision. 
The following changes have been proposed. All changes were unanimously approved by the Board 
Members present. Jeff will submit our proposed changes to two ACM committees: the Membership 
Activities Board, and the ACM Constitution and Bylaws Committee. If approved by these committees, 
these changes will be presented to the chapter membership for a vote.
* Jeff will submit our proposed Bylaw changes to the ACM committees: Membership Activities Board, 
and the ACM Constitution and Bylaws Committee
 
Article V – Officers
 1. The officers of this Chapter shall be: Chair, Vice-Chair, Secretary, Treasurer, 
 and Public Relations Officer.
 
Changed proposed by Jeff Borg and seconded by Demetra, change to:
 
 1. The officers of this Chapter shall be: Chair, Vice-Chair, Secretary, and Treasurer.
 
Article VII - Board of Directors
 1. The Board of Directors shall consist of the present officers of the Chapter, 
 the immediate past Chair and eight Members-at-Large.
 2. A Member-at-Large shall take office on July and serve for one year.
 3. All members of the Board of Directors must be voting members of the Chapter.
 
 Replacements for resigned Members-at-Large will be nominated by the Board of Directors. 
 Replacements will be appointed by the Chair if a majority of the Board votes "Yes" on 
 their appointment.
 
Changed proposed by Jeff Borg. Change to:
 
 1. The Board of Directors shall consist of the present officers of the Chapter, 
 the immediate past Chair and two Members-at-Large.
 2. A Member-at-Large shall take office on July 1 and serve for one year.
 3. All members of the Board of Directors must be voting members of the Chapter.
 4. Replacements for resigned Members-at-Large will be nominated by the Board of Directors. 
 Replacements will be appointed by the Chair if a majority of the Board votes "Yes" on 
 their appointment.
 
Article XII – Amendment and Election Procedures
  3. Elections will be conducted by email. Ballots will be prepared by the Secretary 
 and emailed to all current voting Chapter members. Four weeks in advance of the
 ballots going out by email, the Secretary will email all Chapter members a reminder
 of the upcoming email election. After the ballots are emailed, the membership 
 will have 7 days to vote. Vote responses will be accepted by postal mail or email, 
 but must be received within 7 days of the email ballot. Officers and Members-at-Large 
 will be elected by a plurality of votes cast.
 
Changed proposed by Fran Zandonella, seconded by Jeff Borg. Change to:
 
 3. Elections will be conducted by email. Ballots will be prepared by the Secretary 
 and emailed sent to all current voting Chapter members. Four weeks in advance of the
 ballots going out by email being sent, the Secretary will email send all Chapter 
 members a reminder of the upcoming email election. After the ballots are emailed 
 sent, the membership will have 7 days to vote. Vote responses will be accepted by 
 postal mail or email, but must be received within 7 days of the email ballot by
 the election deadline. The ballots must be totaled by June 26th. Officers 
 and Members-at-Large will be elected by a plurality of votes cast.
 
 
 
NW Games Festival, June 3rd (1pm - ??)
The NW Games Festival at Portland State University has invited us to have a table at their event. 
Herc and Jeff can man a table there from 1pm - ??. Jeff will get a clarification on the times we 
need to man our table. While there, we will:
 
1) Network with Gamers to see about getting speakers for a January or February meeting.
2) Increase awareness of ACM SIGGRAPH and the Cascade chapter.
3) Sign people up on our mailing list.
 
ASIFA Joint Meeting
We would like to do a joint meeting with ASIFA sometime next Spring, before the Animation Festival 
that is coming up in June 2007. Fran met with some of the ASIFA Portland chapter leaders last 
month.  She invited them to our Yearly Planning meeting that is coming up in June or July so that we 
can plan a joint meeting.
 
 
Committee Reports
Events
 
April Meeting, Social Hour at Huber’s, April 20, 2006
Fran still needs the attendance number for the social (which Andrew has).
* Andy will email Fran will the number of people who attended this event.
 
May Meeting, Using Sound with Computer Graphics, May 18, 2006
The May meeting will be cancelled because we couldn’t get the speakers / location nailed down soon 
enough. This talk might move to November. The focus is now on the June meeting.
 
June Meeting, The Evolving World of 3D Modeling, June 22, 2006
Demetra needs to get in touch with Mark Macey about the status of this meeting. She has been 
playing phone tag with him.
 
As a back up to this meeting, Herc has been looking into having Intel speak on their current 
research. He hasn’t heard back from Intel yet. Herc will contact Adam Lake and Jeffrey Williams to 
see if they can help out with an Intel meeting.
* Herc will contact Adam Lake and Jeffrey Williams to see if they can help out with an Intel 
meeting.
 
Note that election results will be announced at this meeting.
 
 
Nominations & Elections
The deadline for nominations was extended to May 25, 2006. Everyone got their bios in early (thank 
you!). We only have one candidate running for each office, except for Public Relations Officer. 
Elections will start (via email as specified in our Bylaws) on June 11, 2006 and conclude on June 
18th. Election results will be announced at our June meeting.
* Fran will send out the ballots on June 11th, 2006. She will update the website with the bios and 
election information.
 
 
Membership
We now have 59 members now and over 300 on the announcement email list.
 
 
Financial Report
No new report for this month.
 
 
Website
Twiki Page
Herc and Andrew got the twiki up and running. He will start an initial “website design” page.
 
Fran needs to do some website updates (we need a webmaster! :-) . We talked about putting the job 
listings on the website. Chi Foo has some great job listings.
 
* Herc will update the website twiki page with a basic structure for our website design project.
* Fran will link the twiki into our main website.
* Fran will update the schedule on the web.
* Fran will look into putting our jobs onto the website so we don’t always need to email them.
 
 
Next Meeting
Our next proposed meeting is June 15th, 2006 at 12:30 pm, 
Lucky Lab, 1945 NW Quimby St. in Portland
 
The next Programming Meeting is June 8th at 6pm, location TBD.
 
The meeting adjourned at 2:00pm.
 

Action Items
============
 
Logos
* Demetra will ask the finalists to re-work their logos and re-submit them. She will email the new 
logos to us after she gets the new versions.
 
 
Business Cards
* Demetra will send the Board email with the cost quotes for getting business cards.
 
 
Events
April Social, Social Hour at Huber’s, April 20, 2006
* Andy will email Fran will the number of people who attended this event.
 
June Meeting, The Evolving World of 3D Modeling, June 22, 2006
* Herc will contact Adam Lake and Jeffrey Williams to see if they can help out with an Intel meeting.
* Demetra will talk to Mark Macey to help get this meeting going.
 
 
Nominations & Elections
* Fran will send out the ballots on June 11th, 2006. She will update the website with the bios and 
election information.
 
 
Bylaw Proposed Changes
* Jeff will submit our proposed Bylaw changes to the ACM committees: Membership Activities Board, 
and the ACM Constitution and Bylaws Committee
 
 
Website
* Herc will update the website twiki page with a basic structure for our website design project.
* Fran will link the twiki into our main website.
* Fran will update the schedule on the web.
* Fran will look into putting our jobs onto the website so we don’t always need to email them.