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Minutes of the Cascade SIGGRAPH Chapter Board Meeting 5-29-02 Attending: Michael Smith, Connie Winn, Erin Gault, Karen Habblitz, and Andy Larkin Summary by Andy Larkin The following items were covered at the meeting: 1) Members at Large Michael raised the issue of Members at Large, and the fact that some of the chapter members had failed to attend many if any meetings. Connie felt that there should be an explicit policy on attendance that applies to Members at Large, specifically that any such member missing three consecutive meetings should be replaced by the Board, with allowances made for emergency situations. The bylaws currently have provisions governing how new Members at Large can be nominated and admitted to Board membership. Michael felt that over the next several meetings we should be gathering names of potential new names of committed Members at Large, and that these should preferably be people from outside the Art Institute, as they are over-represented on the Board currently. There were several suggestions for improvement of attendance, including e-mail RSVP's, educating fellow members on the necessity of a voting quorum to conduct business, and regularity of meeting times. On this last point, it was agreed that the last Wednesday of every month at 11:45 will be the regular meeting date. The issue of attendance will be addressed again at the next meeting; in the meantime Michael volunteered to proactively contact all current members to make sure that a quorum is in place for the next meeting. 2) Dinners and Meetings The possibility of having a dinner or dessert meeting before or after the monthly presentations was discussed as a way of bringing out the membership and encouraging informal networking, along the lines if SIG CHI dinners that Michael has attended. Such a meeting might be scheduled for after the June event at Hash. 3) Review of Scheduled Events The next four months of the chapter's tentative schedule of presentations were reviewed and discussed. Connie expressed some concerns over the possible redundancy of having '02 SIGGRAPH presenters speak in July, as several of them have already spoken at chapter meetings. Some discussion was had about the availability of SIGGRAPH electronic theater tapes for an August screening at the Hollywood theater. Michael volunteered to explore an Intel connection. Marlynn might be able to get some when she attends. September's talk involving Adobe, will be organized by Nance and Andy. No work has been done on the digital film presentation proposed for October. Andy and Connie are currently scheduled to organize this. Downstream, Apple or Avid had been proposed as possible participants. 4) Membership Subcommittee and Packet Erin volunteered to email the Membership subcommittee (Karen H. and Connie) to coordinate a meeting time. This group will prepare a membership packet to be ready by the next Board meeting. Also resolved will be charge for the membership, the creation of a brochure/description of membership, and a process for handing the stuff out at meetings. 5) Dues Although amounts were decided at a previous meeting, when to start charging dues is still a hanging issue. Erin is waiting for her tax ID number for the treasury account. This issue was tabled for now, as a voting quorum was not present at today's meeting. Back 
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